by posable_admin | February 8, 2026 3:25 pm
Managing suppliers and keeping on top of stock orders can be one of the most time-consuming aspects of running a retail business. That’s why we’ve built comprehensive supplier management and ordering tools directly into the POSable Back Office system.
Getting Started with Suppliers
Navigate to the Suppliers page from your back office menu to begin creating or viewing your current suppliers. All your suppliers are displayed in an organized table showing their details, status, and quick action buttons to edit or archive as needed.
An important note about data management: because suppliers are connected to your products, POSable archives suppliers rather than deleting them. This approach, similar to how we handle categories and products, ensures your historical data remains intact and accessible.
Creating a New Supplier
Click the “Add Supplier” button to open the supplier creation form. Here’s what you can configure:
Basic Information: Enter your supplier’s name, address, telephone number, and email address. The email field is particularly important—if your supplier accepts orders by email, adding their email address here enables you to send orders directly from the supplier ordering page with a single click.
Account Details: Record your account number with the supplier. Getting this right ensures that any orders sent through to your wholesaler or supplier are processed correctly against your account.
Payment Method: Document how you’re expected to pay for orders. For example, selecting “cash” would indicate cash on delivery, giving you a clear record of what’s required when the delivery arrives.
Order Cut-off Time: Does your supplier have a daily ordering deadline? Set it here, and the POSable back office will alert you 30 minutes before the cut-off time so you never miss an order window. Just make sure to enable notifications in the checkbox.
The Supplier Ordering Page
Once you’ve created your suppliers, the real magic happens on the Supplier Ordering page. This is where POSable brings together everything you need to make informed ordering decisions.
Why There’s a Weather Widget
You might notice the weather forecast at the top of the page and wonder why it’s there. For many brick-and-mortar shops, pop-ups, and stalls, weather plays a crucial role in customer behavior and sales.
A heavy rainy day can fill a coffee shop or café with customers seeking warmth and hot drinks. Conversely, a hot sunny day typically reduces sales of hot food as customers opt for cooler items like ice cream and frappes. The weather report gives you valuable insight into what you might want to order for the week ahead—or at the very least, what you should wear on your way to work!
Building Your Order
Below the weather widget, you’ll find a dropdown menu to select your supplier. Once selected, the system loads all products associated with that supplier into the table below.
Here’s where POSable really saves you time: the table displays how much of each product you’ve sold in the last seven days, enabling you to make concrete, data-driven decisions about stock ordering rather than relying on guesswork.
Sending Your Order
After compiling your order, you have two options: download it to upload or manually send to your supplier, or if your supplier accepts email orders, simply press the “Email Order” button and you’re done. Your order is sent instantly.
The POSable supplier management system transforms stock ordering from a tedious manual process into a streamlined, data-informed workflow. By combining supplier details, sales analytics, and direct ordering capabilities in one place, you can spend less time managing inventory and more time growing your business. Ready to simplify your supplier management? Log into your POSable Back Office and explore the Suppliers section today.
Source URL: https://posable.co.uk/posable-docs/how-to-streamline-stock-ordering-with-posables-supplier-management/
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