by posable_admin | January 19, 2026 11:45 am
Add new backoffice staff by clicking on the menu option
DASHBOARD USERS
From there you can view all your current staff. What permissions they have, if 2FA is enabled and by clicking on the button create a new member of staff by simply entering their name, email address and selecting the permissions level.
Backoffice staff are seperate from APP users and they do not automatically get added to the APP users list.
Staff backoffice permissions provide a method to restrict users to what actions they can perform in the dashboard
Viewer (Level 1)
✅ Can Do:
– View products (read-only access)
– View categories (read-only access)
– Access dashboard to view reports and statistics
– View their own profile information
❌ Cannot Do:
– Add, edit, or delete products
– Add, edit, or delete categories
– Manage staff members
– Access staff settings page
– Modify any system settings
– Access API settings
– Send push notifications
– Upload files
– Delete sales
– Install demo data
– Modify product exemptions
– Reactivate archived products
Staff (Level 2)
✅ Can Do:
– View products (read-only access)
– View categories (read-only access)
– Access dashboard to view reports and statistics
– View their own profile information
❌ Cannot Do:
– Add, edit, or delete products
– Add, edit, or delete categories
– Manage staff members
– Access staff settings page
– Modify any system settings
– Access API settings
– Send push notifications
– Upload files
– Delete sales
– Install demo data
– Modify product exemptions
– Reactivate archived products
Manager (Level 3)
✅ Can Do:
– **Products Management:**
– View all products (including archived)
– Add new products
– Edit existing products
– Archive products
– Reactivate archived products
– Modify product exemptions
– **Categories Management:**
– View all categories (including archived)
– Add new categories
– Edit existing categories
– Archive categories
– **Staff Management:**
– View staff list
– Add new staff members (can assign Viewer, Staff, or Manager levels)
– Edit staff members (name, email, permissions)
– Delete staff members
– **System Settings:**
– Access API settings page
– Configure API settings
– **Notifications:**
– Access push notifications (FCM) dashboard
– Send push notifications to devices
– **File Management:**
– Access file uploader
– Upload files to the system
❌ Cannot Do:
– Create Administrator accounts
– Edit Administrator accounts
– Delete Administrator accounts
– Promote users to Administrator level
– Demote Administrators
– Delete sales transactions
– Install demo data
– Check 2FA status of other users
Administrator (Level 4)
✅ Can Do:
– **All Manager Capabilities:**
– Everything a Manager can do, plus:
– **Full Staff Management:**
– Create Administrator accounts
– Edit Administrator accounts
– Delete Administrator accounts (with restrictions)
– Promote any user to Administrator level
– Demote Administrators to lower levels
– Manage all staff members without restrictions
– **Sales Management:**
– Delete sales transactions
– Restore stock when deleting sales
– **System Administration:**
– Install demo data (requires password and optional 2FA verification)
– Check 2FA status of users
– Access all administrative functions
❌ Cannot Do:
– Delete their own account (self-deletion prevention)
– Delete the last Administrator account (system protection)
App users are the shop floor staff that will be using the POS tablet.
You can manage APP users by clicking the menu link
On this page, you can view a comprehensive list of all current users associated with your system. You have the capability to review user details, manage their schedules, and perform modifications such as editing or deleting user accounts to suit your operational requirements.
To add a new user, click the Add Employee button and fill in the necessary information. Once completed, press Submit, and the new user will gain immediate access to the POSable application.
The POSable app employs a 6-digit PIN login system derived from the user’s date of birth entered during registration. For example, if the date of birth is entered as 01/02/198, the generated PIN for login purposes will be 01 02 80.
You may update a user’s information at any time by clicking the Edit button associated with their profile. This allows you to modify their personal details, adjust their rate of pay, or generate a new PIN if the date of birth-based system is deemed unsuitable for your security preferences.
Simply click on the delete button and confirm the action to remove an employee. Note this will requires sufficient user rights by the person logged into the dashboard.
To access the comprehensive schedule for your employees, click on the Schedule Calendar button. This action will open a pop-up calendar that is color-coded to clearly indicate which employees are working and their assigned hours.
To modify an employee’s schedule, locate the specific employee and click on the Schedule button associated with their name. You can then adjust their working hours directly within the interface to reflect any changes required.
Source URL: https://posable.co.uk/posable-docs/how-to-add-new-app-users-to-posable/
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